The days are almost gone when many filled out documents on forms. Invoices and invoices have long been done with the help of computer devices. You are a budding entrepreneur and you urgently need to issue an invoice. What to do? How exactly should I expose it?
Of course, the age of paper forms is leaving. But not everyone immediately buys software products for accounting (for the sake of not advertising, we will not name the brand of the product). And the need to issue an invoice or delivery note is still there. And many begin to invent difficulties for themselves. To buy a special program - there is no money yet, so we set up a complex accounting program just to write out documents. Of course, you can find forms on the Internet, in Excel, and fill them out using this program, but then it is inconvenient to view previous documents (they will have to be opened each separately). In the program \ ”Business Pack \” you can create any primary documents that only the entrepreneur may need. Moreover, in addition to the print function, they can be unloaded in any format, make registers, and so on.
Why are we praising this program so much? Because she's the only free one software, which is constantly updated and at the same time so little \ "weighs \" (in terms of the amount of information on the hard disk) that all information can be stored on a USB flash drive. Moreover, you can install the program on a USB flash drive and make, for example, an account from any computer. The program is simple (not that the programs developed government bodies, such as Legal entity taxpayer, SPU_orb) is clear and logical. That's all, we will no longer sing praises to the developers, it is better to show in practice HOW IT IS DONE.
Which documents can be formed in the program
In \ ”Business-pack \” you can do:
- waybills (Torg-12, TTN, bill of lading);
- invoices ( new form from 2012);
- sales receipts;
- acts of work performed;
- contracts;
- price lists;
- price tags;
- payment
instructions;
- payment
requirements;
- powers of attorney;
- incoming and
expendable
cash orders;
– cash book;
- the book of income and expenses (STS 6%);
- sales book;
- Announcement for a deposit in cash;
- forms of PD (tax) and PD-4sb (tax);
- expense reports;
- applications for cash expense;
- statement natural person to transfer funds.
But what else can \ "Business Pack \"
1. Export of documents to PDF, MS Excel, Open Office, BMP, JPEG, TIFF, GIF.
2. Networking with a common base.
3. Maintaining registers of documents.
4. Batch printing of documents.
5. Automatic change of numbering of documents from the new year.
6. Ability to control payment of documents.
7. Maintaining reference books of firms and goods.
8. Import of data from MS Excel file.
9. Working with additional currency.
10. Attaching documents to events in the \ ”InfoCube \”.
11. Modification and creation of document forms using the report editor.
12. Export of payment orders to a text file (1C format, iBank, BS-Client, EPD).
13. Export of applications for cash expense and applications for receiving cash to a file for the Federal Treasury.
Program installation
Download the program from www.pvision.ru and run the bpsetup. The program will install very quickly and you will see a window with the right to select the documents that you need to fill out
Filling in the details of counterparties
Let's say we need to issue an invoice. We will do this based on an example.
Example. Individual entrepreneur Frolov A.A. wants to issue an invoice to LLC "Regional Tax Consultation" for the service provided to the latter for the carriage of goods in the amount of 5,000 rubles, according to the concluded contract No. 1 of December 21, 2011.
The \ ”Business-pack \” system provides the ability to generate invoices. To generate an invoice in the \ "Business Pack \" system, left-click on the \ "Open \" button and select the line \ "Account \"
- the seller and his details;
- the buyer and his details.
To do this, in the field \ "Seller \" click on the button with the triangle pointing to the right
and click on the button with a green \ ”plus sign \” (this button will be referred to below as the \ ”Add \” button).
A form opens in front of us, in which it is necessary to fill in the details of our company
The first line \ ”Partner Firm \” is how you will see your partner in the program. After all, not always official name matches the one you can remember. For example, our company is called LLC \ ”Regional tax consultation \”, and in the line \ ”Partner company \” you can write \ ”tax consultation \”. In our example, in the line \ ”Partner company \” we wrote \ ”our SP \”. And in the name - exactly our official name. The line \ "Full name of the organization \" is needed for to complete carefully - it is from here that the data gets into the documents. In this case, it is better to do without abbreviations: instead of \ ”LLC \” it is better to write \ ”Society with limited liability\ ”, Instead of individual entrepreneur - \” Individual entrepreneur \ ”or just full name.
This is followed by the field \ "Consignor \". If your shipping address differs from the legal one (the IP has a legal address - registration), then it must be written here. To add an address, you need to click on the triangle pointing to the right and press \ ”green plus \”. note that legal entities it is better to indicate the legal address as the shipping address. Otherwise, you yourself \ "dig a hole \" - it will be necessary to create a separate subdivision and report to the tax office within 1 month from the date of the creation of a separate subdivision.
So let's move on to next field- \ ”Payer (supplier) \”. This field must either be ticked or unchecked. If the box is checked, then the established counterparty will always be the recipient of the funds, the supplier. And he can stand from both the client and the supplier. And if you do not check the box, then the organization will always be in the section of your clients.
Next, you need to specify the details of the individual entrepreneur or LLC - this is the TIN, address, current account number. When you go to the field \ ”Cor. account \ ”, the program will offer you to download the directory of banks. We recommend We ask you to do this in order to avoid technical errors in specifying bank details. I must say that you will need to download the reference book of banks once, and if you change the name of your bank, the reference book simply needs to be updated. You choose from the directory of banksone is yours, by typing the BIC on the keyboard (each bank has its own). And the fields \ ”Bank name \”, \ ”BIC \” and \ ”Cor. account \ ”are filled in automatically. Then you can fill in additional fields 1 and 2, or you can leave it blank. You can also indicate that you work without printing and without VAT.
To issue invoices when filling out the form, you must indicate the details of the certificate of state registration... You can specify them by clicking on the \ "IP \"
Here you can fill in both the details of the PSRN and the passport details of the entrepreneur.
The button \ ”Employees \” is necessary so that in the corresponding fields of some forms \ ”Manager \”, \ ”Accountant \”, \ ”Cashier \” information with the full name is reflected in the documents. You can also add employees by clicking on the triangle \ ”looking to the right \” and then \ ”green plus \”.
When the details of your organization are filled in, you click the \ ”OK \” button and see that in the field \ ”Seller \” there is \ ”our IP \”. Now we need to fill in the details of the buyer. They can be left blank completely. For example, for an invoice, only the name is needed, but for an invoice, you need to specify all details (TIN, legal address, full name).
By clicking on the button with the triangle pointing to the right, in the field \ "Buyer \", we can see that one counterparty has already been crammed into the directory - this is ourselves. If, when filling in the details, we do not put a tick next to the field \ ”Payer (supplier) \”, then our counterparty will always be reflected only as a buyer.
Trying to create a new counterparty, we will see that new (except for the \ "green plus sign \") buttons are active
We will come across these buttons everywhere. Therefore, we will describe what they mean. Basically, if you move the cursor to them with the mouse, they will decipher their meaning. For example, \ ”checkmark \” means select, \ ”green plus \” - add, \ ” wrench\ ”- change, \” equal sign \ ”- copy, \” red minus \ ”- delete, \” red cross \ ”- cancel.
If you have not how many similar counterparties, then you can not completely hammer their details, but simply copy the counterparty, and change the name in the new one. The \ ”duplicate \” (or copy) sign will help you a lot when you need to fill in similar product names.
So, you have entered the details of the buyer. Now you have in the field \ ”Seller \” - our individual entrepreneur, and in the field \ ”Buyer \”, for example, \ ”tax consultation \”. By the way, if you move the mouse cursor to the field of the buyer or seller, then the program for shows you the full details of the company details
Filling in the details of the document
So, let's move on to the actual account. The first field that we meet isAccount number. We set it ourselves.
If you click on the \ ”plus with an arrow \” button on this field, the document number will increase by one. This is very useful when composing a new document. Working with this program excludes the possibility of \ ”duplicating \” document numbers. Therefore, when creating a new invoice, the program shows the number of the last created document.
To control the correct numbering of outgoing documents, you can use the button \"Archive\" located at the bottom of the window, because all documents you create are automatically archived.
All documents in the archive are sorted by number in ascending order and then by date.
Field \"From\" is intended to enter the date of the document.
The date of preparation of the document can be entered from the keyboard by placing the cursor in the window and typing desired date(for the considered example: 11/06/2012)
In addition, the system provides the ability to set the current date in the window. To do this, you need to press the button with the image of today's date.
You can also use the calendar and select the desired date from it by clicking on the button with its image. After clicking the specified button, a window will open \"Calendar\" , in which you can select the date of interest and insert it into its document.
Field \"Note\" ... If you need to specify Additional information, you can fill in this field manually using the keyboard.
Mesh filling commodity content
The product content grid is designed to enter information about products (works, services). In order to enter the name of the product (work, service), call the pop-up menu by pressing the right mouse button in the grid area and select the item \ "Insert \"
After that, the \ ”New product input \” window will open. In this window, you must fill in the following fields
Group of goods. Click on the button with the triangle facing right and inIn the window that opens, select the group to which the product belongs (work, service) - in our case it is the \ "Services \" group.
If the desired group is not in the list, you can immediately add it to the directory of product groups. You already know how to do this. Once again: to do this, you need to press the button with the triangle looking to the right and then the [+] sign, after which the \ "Enter the name of product groups \" window will open.
The group name is entered from the keyboard.
After specifying a specific name of a group of goods, only those goods that belong to the selected group will remain in the list. If you specify \ "All items \", then by default the program will display the entire list of available products.
Name. In this field, you select the name of the product (work, services) that you want to insert into the document. In this case, it is \ ”Transport services \”.
In order to quickly find the desired product, place the cursor in the field and start typing its name from the keyboard. If such a product is in the list, the cursor will automatically jump to it. If no such name was found, then it must be added to the list of goods (works, services). To do this, press the button with the arrow to the right and then the [+] sign, after which the \ "Enter a new product \" window will open.
After that, all the fields of this window are filled in in the product card in order:
– Name- Name of product.
– Manufacturer country- in this field, enter the country of origin of this product.
– Customs declaration number- enter GTE number.
Attention! For Russia, the GTE number is not indicated. Therefore, if the country of origin is Russia, then this field is inactive.
– unit of measurement- the unit of measurement of the goods is indicated.
– Quantity- the quantity of goods is indicated. By default, the quantity of an item is equal to one.
– Price- the price of the goods is indicated. If the selected product was previously entered into the product directory, then the program will put it in this field automatically. However, it can be manually corrected.
– Currency- the currency of payment is indicated. The default is the ruble.
Next, we indicate the VAT rate related to this product, and set the operation \ ”select or charge \”. Be sure to specify a group of products and press the \ "OK \" key. Now the entered item is added to the line for entering the item into the invoice. Here we already set the quantity, we can adjust the price and see a full calculation of the cost of the goods (including VAT (excluding VAT).
Pay attention to the possibility of choosing the calculation of VAT on goods - highlight or charge. According to generally established rules, the amount of a service or product includes VAT. Therefore, most likely, you will have a check mark in the "Select \" box. But you try to put the cursor in the field \ "calculate \" and see what you get. The amount will increase by exactly the amount of VAT and, in accordance with our example, will increase by 900 rubles. In the option \ ”Calculate \” the amount to be paid will be 5900 rubles, including VAT of 900 rubles. In the option \ ”Allocate \” the amount to be paid will be 5,000 rubles, including VAT of 762.71 rubles.
Printout
Click \ ”OK \”. Now there is a deadline in the bill. In order to print the finished invoice, click on the "OK and print" button. The following form appears: \ ”Create new document\ ”, \” Do not save \ ”, \” Cancel \ ”. We choose the first one. Before printing, you must select the form of the document
For example, \ ”Standard \” or \ ”Form with VAT column \” or \ ”Form with VAT column + sample payment order \”. To do this, select the appropriate view and click \ "Print \". If you want to preview the documents, for this you need to click the \ "View \" button. You can also, without printing, save the invoice in any of the proposed formats (see Figure 10) - PDF, JPG, TIFF, XLS, etc. Everything. The account is ready. You can sign and seal.
Basically, we have described to you the standard method of creating documents in the \ ”Business Pack \” program. Other documents are created in the same order. To activate the new kind document, you need to click on the \ "Open \" button and select desired view documents.
Useful \ "needs \"
Another useful function in the program is the document archive.
By clicking on the \ "Archive \" button, you open a new tab and enter the archive of this type of documents
Choosing a certain account (we still have one), in the upper right window we see what is inside this account, and in the lower right window we can put the payment of this invoice. And then in the left window in the column \ ”Payment \” a green check mark will appear. This provides a visual representation of the bills paid.
Another useful button is \ "Fill by \"
Once we have filled in the invoice, we can, on its basis, make the rest of the set of documents - an act of completed work, an invoice. It was possible not to create an account the way we created it - by line-by-line entering goods or services, but to fill in \ "by agreement \" if we had previously hammered a contract with goods.
Please also look at the \ ”Service \” button. Here you will not often use these services, but you need to know about their existence. For example, we recommend that you periodically archive the program. Otherwise, it will be very disappointing to lose a valuable array of information. Or if you transfer all the information to another computer, then on one computer you zip the data, and on the other you unzip it.
Also, in this place, the program settings are set, which will help you archive the program by \ "ordered mu \ "graphics, specify the path to the database, check the update of the reference book of banks and other convenient \" needs \ ".
Since the program is free, and you still need to pay wages for those people who are engaged in its updating and development, the program includes some convenient functions that are paid. But this does not mean at all that you will use them. In addition, for some of our readers, the price of the issue may seem insignificant and they will acquire this additional function.
We tried to tell you how the program can be used to create everything very simply Required documents for \ ”entrepreneurial life \”. With the help of the program, you can not only create a document, but also print it, as well as save it in basic formats (PDF, JPG, XLS). In addition, the program allows you to organize the minimum accounting of documents and income (control of the fact of payment, register of documents).
Use it to your health!
N. Skvortsova
Good afternoon. We, Dmitry Starkov and Vyacheslav Polyakov, want to talk about our Yekaterinburg business. Immediately: we are not a startup. The company is over 20 years old.
Our main and most famous product is the Business Pack program, which is used to prepare primary documents for Russian companies... From what we see (and we see relatively little, since we do not have SaaS, but a program for the desktop), 750 thousand companies use it.
It works in all operating systems Windows starting from Windows XP. The logic of our program is simple: those who need primary documentation should make it quickly and with a minimum of effort. Accounting and reporting (for now) let other programs do it.
How did they come up with
Business Pack was born out of our own needs. In 1994, we began to develop a warehouse accounting program "Product-Money-Product", it was inexpensive. In order to take money specifically for the program, and not for communication between accountants, it was necessary to make documents for payment as quickly as possible, in a few clicks.
We believe that the accounting department can sit and deal with reports and documents as much as necessary, but the client must send the invoice and documents as quickly as possible. Through "Business Pack" both the director and the manager can do it. The accountant will come on stage later, when it will be necessary to do the reporting.
Until 1998, many people stuffed bank payments on a typewriter and did not think about computers in their work. In 1998, the form of bank payments was standardized, and our simple program (it was placed on one floppy disk - then it was important), which allowed us to create a payment order and send it to print, went to the people. It was distributed through banks that actively recommended it to their clients: in Business Pack, payments looked neat and right, bank employees did not have to redo anything. The Mitinsky radio market with "Gorbushka" also helped: the collections of programs on the CD "Everything for the Accountant" were distributed from there throughout the country.
From this program for payments and grew "Business Pack", which allows you to make any document necessary when communicating with customers and suppliers.
Why "Business Pak" rules
Already in 2004, when we were refused to register the Business Pak trademark because of the "common use" of the words "business" and "pack", we were able to show a bundle of letters from our clients, which confirmed that under the words "Business Pak" »Only our product is known, which they use in every possible way. Trade mark we were registered.
We use our product ourselves. Constantly. The company employs six people: two founders, three developers, and one technical support girl.
Yes, one person can handle the technical support of 750 thousand users who send about 30 calls a day. This happens for several reasons.
- The program is well debugged.
- Completion of the program for the specific needs of the customer is our separate way making money on a free product. We do not make a monster combine out of Business Pack, it is a simple, light and fast program that works on computers even with Windows XP. Windows support 98 we stopped adding to releases only in the middle of 2015.
Improvements are different: the simplest is to increase the width of the VAT field. One company associated with the oil industry faced such a problem, because their amount did not fit in the field, it was inconvenient to work. - We use non-standard controls that are better and more understandable than "native" controls, which is a rarity in software development. There is another development-related point that hinders many, but we do not: if a company has a product and programmers on staff, then programmers are obliged to constantly add new features to the product until the new user ceases to understand what he is using.
We are not like that, we add new functions very carefully. - The program works faster than any SaaS, the number of functions made for the convenience of the user and their quality is higher than that of any other program or service.
Take a look, for example, this one-minute video, which shows how "Business Pack" from text with arbitrary formats allows you to create new company in the database and does not allow creating duplicates:
According to the statistics of ROSEU, about 1200 "living" legal entities are added per day in Russia, submitting reports to the FSS. We are adding a third of this number - 400 legal entities.
What's next
We see that the problem of preparing documents for mobile devices... There is a feeling that customers do not use existing solutions.
It is interesting to make a "dashboard for business": in "Product-money-product" it is already there, you can see how the trade is going in the company, what is going on in the warehouse.
It is worth implementing CRM elements in Business Pack, since it already contains all the information on commodity relations with the client. We already have the InfoCube CRM, we really want to integrate it with Business Pak.
We also think about creation social network counterparties, where it will be possible to search for suppliers and conduct a request for prices for the necessary goods. But it seemed to us that this was not optimal from a business point of view: after all, then each transaction would include the cost of the work of all sales managers who took part in the auction. There is movement, but no savings.
If you want to chat, ask here, in the comments, or write to us.
Select the heading 1. Business law (233) 1.1. Business start-up instructions (26) 1.2. Opening of IP (26) 1.3. Changes in EGRIP (4) 1.4. IP closure (5) 1.5. LLC (39) 1.5.1. Opening an LLC (27) 1.5.2. Changes in LLC (6) 1.5.3. Liquidation of LLC (5) 1.6. OKVED (31) 1.7. Licensing entrepreneurial activity(13) 1.8. Cash discipline and accounting (69) 1.8.1. Payroll (3) 1.8.2. Maternity payments (7) 1.8.3. Temporary disability allowance (11) 1.8.4. General issues accounting (8) 1.8.5. Inventory (13) 1.8.6. Cash discipline (13) 1.9. Business checks (16) 10. Online cash desks (9) 2. Entrepreneurship and taxes (403) 2.1. General issues of taxation (25) 2.10. Tax on professional income(7) 2.2. USN (44) 2.3. UTII (46) 2.3.1. Coefficient К2 (2) 2.4. OSNO (34) 2.4.1. VAT (17) 2.4.2. Personal income tax (6) 2.5. Patent system (24) 2.6. Trading fees(8) 2.7. Insurance premiums (60) 2.7.1. Extra-budgetary funds (9) 2.8. Reporting (84) 2.9. Tax incentives (71) 3. Useful programs and services (40) 3.1. Legal entity taxpayer (9) 3.2. Services Tax Ru (12) 3.3. Pension reporting services (4) 3.4. Business Pack (1) 3.5. Online calculators (3) 3.6. Online inspection (1) 4. State support of small business (6) 5. STAFF (101) 5.1. Vacation (7) 5.10 Labor remuneration (5) 5.2. Maternity benefits (1) 5.3. Sick leave (7) 5.4. Dismissal (11) 5.5. General (21) 5.6. Local acts and personnel documents(8) 5.7. Labor protection (9) 5.8. Hiring (3) 5.9. Foreign personnel (1) 6. Contractual relations (34) 6.1. Bank of agreements (15) 6.2. Conclusion of a contract (9) 6.3. Additional agreements to the contract (2) 6.4. Termination of the contract (5) 6.5. Complaints (3) 7. The legislative framework(37) 7.1. Clarifications of the Ministry of Finance of Russia and the Federal Tax Service of Russia (15) 7.1.1. Types of activity on UTII (1) 7.2. Laws and regulations (12) 7.3. GOSTs and technical regulations (10) 8. Forms of documents (81) 8.1. Primary documents (35) 8.2. Declarations (25) 8.3. Powers of attorney (5) 8.4. Application forms (11) 8.5. Decisions and protocols (2) 8.6. LLC Charters (3) 9. Miscellaneous (25) 9.1. NEWS (5) 9.2. CRIMEA (5) 9.3. Lending (2) 9.4. Legal Disputes (4)Document flow is a terrible word, which has become the reason for the forced closure of many companies that are frivolous about such a complex and confusing process of compliance with various reporting. Even the smallest official organization once a quarter "produces" such an impressive amount of all kinds of important papers that half of its employees are forced to spend the lion's share of their working time on them. correct design... Which, naturally, distracts them from their main task, namely, increasing the profits of the company itself.
In order to significantly facilitate this overwhelming task for users, ingenious developers have already come up with several effective and advanced programs that help to significantly reduce the time spent on "fiddling with papers" and do it quickly and efficiently. Your reliable assistants in this difficult issue can be a practical program called "Business Pack", which can be downloaded absolutely free of charge and really allows you to competently organize the entire document flow of the company.
Note: The latest version of the Business Pack program can be downloaded for free from the official website or our resource via direct links without registration.
Business Pak in Russian is a universal accounting program, which allows you to keep records and create any summary forms and reporting documents.
The program includes an editor function for forming documents and making various edits to them. In addition, the software is programmed to automatically change the numbering on documents when the calendar year is updated. With the help of Business Pack, you can easily fill out various directories, calculate profit when working with additional currency, load and transfer various data from the clipboard and external sources. This way, your document register will always be in perfect order and with accounting base, you can establish a more convenient and fruitful interaction.
Custom qualities
You will be able to master the work with the new accounting program quickly enough, even without special experience in working with accounting documents. The program differs from other analogs in its clear, and most importantly, simple interface, in which you can always find the necessary function.
You can download Business Pack for free in Russian right away, so you simply won't find unfamiliar words and mysterious buttons in it, and tips for working with the system are written in an intelligible language even for an average user.
Additional features
Those who are already users of the Business program can upgrade to latest version and download the new version of the program. If its previous version was installed on the C: \ bp6 drive, then the newly downloaded one will install itself in the same folder... The latest version of the software will retain all the old data that was previously entered into it.
Solving Potential Problems
If, as a result of updating the program to the latest version, you have two copies of this software at once on your disk, then don't worry.
Open it old version where all the data you need is stored, click on the "Service" icon and activate "Data backup". This function will help you save all information to a separate file. Then in new version programs, too, open the "Tools" menu, select "Unzip data" and open the saved data. Such a simple mechanism will allow you to always save the existing data, regardless of how correctly and professionally the latest free version of Business Pack was downloaded and installed.